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Article Processing Charges | Archives of Surgery and Clinical Research

Overview & Principles

Open access enables immediate, free availability of research and permits reuse with attribution. APCs cover the professional publishing services that make this possible, including editorial management, peer-review administration, copyediting and typesetting, DOI registration, web hosting, indexing exposure, and digital preservation. Our fee policy is designed to be transparent, fair, and consistent, with dedicated provisions for waivers and discounts.

What APCs Cover

APC Schedule & Categories

ASCR applies a single-transparent APC per accepted article. The current rate and any category-specific notes are posted on the journal’s APCs page. Where institutional or funder agreements exist, those terms supersede the default rate. We do not add surcharges based on color figures, page counts, or number of authors.

Article category Notes APC
Original Research / Clinical Trials IMRaD structure; reporting checklists required See current rate
Systematic Reviews / Meta-analyses PRISMA checklist and search strategies See current rate
Short Communications Concise reports with focused results See current rate
Case Reports / Series Consent documentation mandatory where identifiable See current rate
Perspectives / Commentaries Evidence-led viewpoints and clinical context See current rate
Editorials / Letters Typically invited; may be fee-exempt See current rate

For the most up-to-date rates and any active agreements, please refer to the journal’s APCs page linked in the Sources below.

Waivers & Discounts

We support equitable participation in open science. Authors who face genuine financial barriers may request a partial or full waiver. Decisions consider factors such as institutional resources, funding availability, and the potential impact of the work. Requests should be made at submission or during revision, before acceptance and invoicing, and should include a brief justification. Waiver decisions are independent of editorial assessment of the manuscript.

How to request: Use the waiver request field in the submission system or email the editorial office with your manuscript ID. See the Waiver Policy for examples and documentation tips.

Invoicing, Payment & Institutional Support

  • Timing: Invoices are issued after acceptance and before production begins.
  • Methods: We accept major cards and bank transfers. Please do not email card details; we provide secure payment links for electronic transactions.
  • Payer: The corresponding author may pay directly or forward the invoice to an institution or funder. If a purchase order (PO) is needed, contact support promptly.
  • Currency & taxes: Invoices are denominated in USD unless stated otherwise. Taxes and bank fees charged by third parties are outside the APC and are not refundable by the journal.
  • Documentation: Receipts are issued upon payment; institutional remittance advice helps match transfers to invoices quickly.

Refunds, Withdrawals & Corrections

APCs are reconciled transparently when unusual situations arise:

  • Refunds: Duplicate or erroneous payments are refunded; see the Refund Policy for details (eligibility, documentation, timelines).
  • Withdrawals: If authors request withdrawal after acceptance, stage-based administrative fees may apply per the Withdrawal Policy. APC reconciliation depends on production work already completed.
  • Post-publication updates: Corrections, retractions, or expressions of concern are part of maintaining the scholarly record and do not trigger APC refunds.

Independence of decisions: Editorial outcomes are never contingent on payment, waiver approval, or refund status.

Funder & Repository Compliance

ASCR publishes under CC BY 4.0 and supports repository deposit of the version of record (VoR) on publication. We expose machine-readable license and identifier metadata and deposit to DOI registration services to facilitate compliance. Authors should include funder names and grant numbers to enable accurate metadata propagation to indexers and institutional systems.

Scenarios & Examples

Frequently Asked Questions

Do you charge to submit?

No. Submissions and initial editorial screening are free.

When will I receive an invoice?

After acceptance and before production. If your institution needs a PO or vendor setup, contact support promptly to avoid delays.

Can I get a waiver after acceptance?

Waiver requests should be made before acceptance. In exceptional cases with clear justification, contact the editorial office immediately.

Are there page or color charges?

No. We do not levy surcharges for page counts, color figures, or author count.

What if a correction or retraction is required later?

We issue citable notices with DOIs to maintain the scholarly record. These updates do not result in APC refunds.

Who is responsible for payment?

By default, the corresponding author is the point of contact. Institutions or funders may pay directly by arrangement.

Contact

Billing and invoices: support@clinsurgeryjournal.com · Editorial questions and waivers: editorial@clinsurgeryjournal.com