Indexing & Archiving

Overview

We align our editorial and technical workflows with widely adopted community standards to ensure that every published article is citable, machine-readable, and preserved. Article-level metadata is registered with persistent identifiers, rendered in human- and machine-friendly formats, and exposed for harvesting. Our approach supports aggregation by scholarly databases and search engines and helps institutions track outputs from their researchers.

Identifiers & Core Metadata

Each article is the center of an identifier graph that improves traceability:

Identifier Purpose Rendered as
ISSN (online) Serial identity for cataloging and indexing services. ASCR — ISSN 2576-9537
DOI (Crossref) Permanent link to the version of record; basis for updates and relationships (corrections, retractions, datasets, preprints). https://doi.org/10.xxxx/xxxxx
ORCID Unambiguous author and reviewer identification; supports credit and attribution. https://orcid.org/0000-000X-XXXX-XXXX
ROR Disambiguates institutions and funders; enables institutional reporting. https://ror.org/0xxxxxx00
Grant IDs Links articles to funded projects for compliance and discovery. As supplied by authors and funders in metadata.
Good practice: We encourage authors to include ORCID iDs and to verify affiliations against ROR to improve institutional discovery and reporting.

Formats & Machine-Readability

To enable indexing, citation parsing, and accessibility, ASCR delivers multiple representations of the same content:

  • HTML as the primary, accessible version with semantic headings, descriptive links, and schema.org JSON-LD in the page head.
  • PDF for print fidelity; generated with tagging for assistive technologies and consistent DOI/ISSN headers and footers.
  • JATS XML (where applicable) to support archiving and downstream text-mining; includes references with DOIs and standardized contributor roles.
  • Supplementary files (datasets, code, multimedia) linked from the article with persistent identifiers when available.

Harvesting via OAI-PMH

ASCR supports harvesting through the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH), enabling libraries and indexers to ingest records automatically. We expose commonly used metadata prefixes such as oai_dc (Dublin Core) and, when configured, jats for article-level JATS XML. Requests can be scoped by date ranges and sets (e.g., journal sections or issues) to support incremental harvesting.

How We Work with Discovery Services

Our content is structured to be compatible with major discovery channels. Inclusion decisions are controlled by each service’s independent criteria; our role is to meet technical and policy expectations, respond promptly to queries, and keep metadata consistent. Typical integration paths include:

Digital Preservation Strategy

Preserving the version of record is essential. ASCR maintains multiple layers of protection across infrastructure and, where eligible, through participation in third-party preservation networks. Our strategy includes:

  • Primary platform backups: routine, versioned snapshots and off-site storage for rapid restoration.
  • Third-party preservation networks: integration with recognized initiatives (e.g., community preservation services such as LOCKSS/CLOCKSS or Portico) depending on eligibility and publisher arrangements.
  • Format durability: preference for open or well-documented formats (HTML, PDF/A, XML) with embedded identifiers and license metadata.
  • Fixity and audit: periodic integrity checks with documented remediation procedures.
Note for librarians: If your institution operates a local LOCKSS box or similar, contact the editorial office to coordinate plugin configuration and collection parameters.

Versioning, Corrections & Retractions

We maintain a transparent version-of-record policy. Post-publication updates are handled as follows:

  • Minor updates (e.g., typographical fixes) are documented in the article’s change log.
  • Corrections address substantive errors that do not invalidate conclusions; notices are linked to the article and assigned DOIs.
  • Retractions are issued when findings are unreliable due to error or misconduct; the original article remains accessible with a clear retraction notice, and all versions are interlinked via Crossref relations.
  • Expressions of concern may be issued while investigations are ongoing, with follow-up notices as appropriate.

All notices include reasons for the change and links to superseding or related records where relevant to keep the scholarly record coherent.

Data, Software & Supplementary Materials

Indexers and readers benefit when datasets and code are easy to find. Authors are encouraged to deposit materials in trusted repositories and to cite them formally. We recognize datasets and software as first-class research outputs and register links in article metadata when supplied.

Asset Recommended practice Indexing implications
Datasets Deposit in a domain or general repository; assign DOI or other PID; include README and variable dictionary. Improves reuse and data citation tracking.
Code Archive a release (e.g., in Zenodo/GitHub integration) with a DOI; specify license and environment details. Enables reproducibility and linking by indexers that parse software citations.
Multimedia Provide accessible captions, alt text, and formats compatible with web playback; include permissions credits. Enhances accessibility and discoverability through media metadata.

For Indexers & Librarians

If you operate a knowledge base, discovery layer, or repository, the following summary may help you configure ingestion pipelines. For integration details, please contact the editorial office.

Endpoint / Resource Purpose Notes
Journal homepage Human-readable entry point; links to issues, articles, policies. Includes schema.org Periodical markup.
Article pages Version of record; references link out with DOIs. JSON-LD with ScholarlyArticle and license data in the head.
OAI-PMH Automated harvesting of records. Supports oai_dc; additional formats on request.
Sitemap(s) Discovery for crawlers. Updated regularly; includes article and policy pages.
Crossref DOI registration and relations (corrections, retractions, datasets). Metadata includes license URLs and funding data when provided.

Frequently Asked Questions

Are articles indexed automatically after publication?

Indexing services set their own inclusion policies and schedules. Our role is to provide complete, standards-compliant metadata and accessible content so services can discover and evaluate the journal efficiently.

Do you deposit reference lists?

Where possible, we include references with DOIs in our metadata deposits to strengthen the citation graph and enable accurate linking.

Can I mirror ASCR content?

Mirroring is subject to licensing and preservation agreements. Librarians running preservation nodes should contact the editorial office for specific guidance and, if needed, plugin configuration.

How do I report a broken link or metadata inconsistency?

Please email the editorial office with the article DOI, the affected field, and a short description. We prioritize metadata corrections to maintain discoverability.

Contact for Indexers & Librarians

For OAI-PMH details, preservation coordination, or bulk metadata exports, contact: [email protected] · [email protected]